Automated PDF Document Processing and Information Extraction

Overview

Development stage

DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.

High-impact designation

Not high-impactSource: c) Not high-impact

Impact justification

Not reported

Start date

2023-01-16 (day precision)Source: 1/16/2023

Withheld from public reporting

Not reported

Mission

Topic area

Administrative Functions

Operational functions

Document processing and extraction Derived by keyword rules; see methodology

Problem the AI is intended to solve

Plant Protection and Quarantine (PPQ) has important program and workforce related information stored in thousands of PDFs, which cannot easily be used for analytics.

Expected benefits

Benefits include making information accessible and timely, increasing data-driven decision making, and saving large amounts of time compared to previous manual methods used.

System outputs

Machine-readable data tables

Technology

AI classification

Natural language processingSource: Natural Language Processing: AI that processes, interprets, and shares information in human language.

System name(s)

Not reported

Custom-developed code

No

Public source code

Not reported

Sourcing

How it was built

Developed in-houseSource: b) Developed in-house

Vendor (as reported)

Not reported

Vendors (standardized)

None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII

No

Privacy Impact Assessment

Not reported

Authorization to Operate

No

Demographic features

k) None of the above

Training and evaluation data

Data used include the internal program-related documents being processed, including vessel inspection forms, reimbursable overtime forms, pest fact sheets, and work plans.

Federal Data Catalog

Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Potential impacts and how they were identified

Not reported