USDA · USDA-053 · record R1354

ROE Document Recognition - RoeDR

Department of Agriculture · Farm Production and Conservation

Overview

Development stage: DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: 2024-05-15 (day precision)Source: 5/15/2024
Withheld from public reporting: Not reported

Mission

Topic area: Government Benefits Processing
Operational functions: No function tag matched Derived by keyword rules; see methodology

Problem the AI is intended to solve

The purpose of this model is to automate a slow manual process by analyzing documents from producers and Authorized Insurance Providers (AIPs), picking the appropriate page from the documents, reading the signature date and producer signature name, converting the date and name to text, and loading it into an application.

Expected benefits

Saves employee time processing written agreements and having to input the data manually. We can then use the data for reporting purposes.

System outputs

The model outputs groups of similar counties/states based on the different combinations of properties available for states.

Technology

AI classification: Natural language processingSource: Natural Language Processing: AI that processes, interprets, and shares information in human language.
System name(s): Not reported
Custom-developed code: No
Public source code: Not reported

Sourcing

How it was built: Developed in-houseSource: b) Developed in-house
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: No
Demographic features: k) None of the above
Training and evaluation data: Actuarial Change Requests submitted by authorized insurance providers
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported