USDA · USDA-057 · record R1358
File Rename
Department of Agriculture · Farm Production and Conservation
Overview
- Development stage
- PilotSource: b) Pilot – The use case has been deployed in a limited test or pilot capacity.
- High-impact designation
- Not high-impactSource: c) Not high-impact
- Impact justification
- Not reported
- Start date
- 2025-08-11 (day precision)Source: 8/11/2025
- Withheld from public reporting
- Not reported
Mission
- Topic area
- Administrative Functions
- Operational functions
- No function tag matched Derived by keyword rules; see methodology
Problem the AI is intended to solve
This tool extracts specific text from a PDF and renames the file to comply with electronic standard naming conventions
Expected benefits
Cost and time savings in regard to file management and data governance
System outputs
Outputs either an updated file name or moves the document to a problem folder if specific text is not found
Technology
- AI classification
- Natural language processingSource: Natural Language Processing: AI that processes, interprets, and shares information in human language.
- System name(s)
- Not reported
- Custom-developed code
- No
- Public source code
- Not reported
Sourcing
- How it was built
- Developed in-houseSource: b) Developed in-house
- Vendor (as reported)
- Not reported
- Vendors (standardized)
- None on the standard list
A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.
Data and privacy
- Involves PII
- Yes
- Privacy Impact Assessment
- Not reported
- Authorization to Operate
- No
- Demographic features
- k) None of the above
- Training and evaluation data
- Text recognition dataset containing specific key words was used to evaluate system performance
- Federal Data Catalog
- Not reported
Governance
0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.
Pre-deployment testingNo answer reported
AI impact assessmentNo answer reported
Independent reviewNo answer reported
Ongoing monitoringNo answer reported
Operator trainingNo answer reported
Fail-safeNo answer reported
Appeal processNo answer reported
User and public consultationNo answer reported
Potential impacts and how they were identified
Not reported