USDA · USDA-070 · record R1371

Incident Invoice Document Understanding

Department of Agriculture · Natural Resources and Environment

Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: 2025-06-16 (day precision)Source: 6/16/2025
Withheld from public reporting: Not reported

Mission

Topic area: Emergency Management
Operational functions: No function tag matched Derived by keyword rules; see methodology

Problem the AI is intended to solve

Staff is overburdened by manual document handling, resulting in less time to focus on high-value strategic tasks. This tool automates data extraction from forms and invoices.

Expected benefits

Enhanced workflow efficiency, better knowledge management, improved accuracy and consistency, frees up staff to focus on strategic tasks rather than manual document handling.

System outputs

The Output is a CSV file with confidence level to be able to send the invoice data to the payment system

Technology

AI classification: Classical / predictive MLSource: Classical/Predictive Machine Learning: Models trained on data to make predictions or classifications based on identified patterns or relatio…
System name(s): Not reported
Custom-developed code: Yes
Public source code: Not reported

Sourcing

How it was built: Contract and in-houseSource: c) Developed with both contracting and in-house resources
Vendor (as reported): UI Path
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: No
Demographic features: k) None of the above
Training and evaluation data: PDF form OF-286 for Emergency Equipment Use Invoice
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported