DOJ · DOJ-0196 · record R1633

Dragon

Department of Justice · Department of Justice / OIG

Overview

Development stage: DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Does not produce an output that serves as a principal basis for decisions or actions with legal, material, binding, or significant effect on any of the individuals or entities identified in OMB-25-21.
Start date: 2015-01 (month precision)Source: 01/2015
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Administrative Functions
Operational functions: Translation and transcription Derived by keyword rules; see methodology

Problem the AI is intended to solve

Automated word processing dictation and speech transcription. The application is speech recognition software that initiates commands on a device or takes dictation into a word processing application. The application assists individuals with reasonable accommodations related to and/or difficulty typing, seeing, or navigating a Windows operating system environment.

Expected benefits

Provide reasonable accommodations related to and/or difficulty with typing, seeing, or navigating a Windows operating system environment to be productive throughout the workday.

System outputs

Transcription of dictated words into a word processing document or initiation of macro commands in the Windows operating system environment.

Technology

AI classification: Natural language processingSource: Natural Language Processing: AI that processes, interprets, and shares information in human language.
System name(s): Redacted for cybersecurity purposes.
Custom-developed code: No
Public source code: Not reported

Sourcing

How it was built: Purchased from vendorSource: a) Purchased from a vendor
Vendor (as reported): Nuance Communications (owned by Microsoft)
Vendors (standardized): Microsoft

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: Yes
Privacy Impact Assessment: Not reported
Authorization to Operate: Yes
Demographic features: k) None of the above
Training and evaluation data: The case owner relied on DOJ AI governance practices to select and prepare data, as well as evaluate performance.
Federal Data Catalog: Not reported

Governance

8 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingReported in progressSource: b) In-progress

AI impact assessmentReported in progressSource: b) In-progress

Independent reviewReported in progressSource: d) In-progress

Ongoing monitoringReported in progressSource: b) Development of monitoring protocols is in-progress

Operator trainingReported in progressSource: b) Establishment of sufficient and periodic training is in-progress

Fail-safeReported in progressSource: c) In-progress

Appeal processReported in progressSource: c) Establishment of an appropriate appeal process is in-progress

User and public consultationReported in progressSource: e) In-progress

Potential impacts and how they were identified

Consistent with Executive Orders and OMB guidance, the case owner relied on DOJ AI governance practices to evaluate impacts and risks.