DOJ · DOJ-0264 · record R1689

Record Digitization

Department of Justice · Department of Justice / EOIR

Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: High-impactSource: a) High-impact
Impact justification: Not reported
Start date: Not reported
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Administrative Functions
Operational functions: No function tag matched Derived by keyword rules; see methodology

Problem the AI is intended to solve

Many agency records, including immigration case files, are paper records. EOIR must digitize paper records into electronic records to comply with federal laws requiring the agency's transition to digital processes. Parties to EOIR immigration proceedings experience delays in accessing case-related information when case records are maintained in paper format. EOIR must make voluminous copies of paper records to respond to records requests or otherwise spend time scanning paper records for digital transmission. EOIR has limited storage space available for paper records.

Expected benefits

Transition many components of the case adjudication process to a more efficient, primarily digital process. Improve access to case information for parties to EOIR immigration proceedings. Improve record request and response processes. Eliminate need for costly physical space to store paper records.

System outputs

Digital agency records of sufficient authenticity, reliability, usability, and integrity to replace the original paper record.

Technology

AI classification: Computer visionSource: Computer Vision: AI that processes and interprets visual data (e.g., images and videos).
System name(s): Not reported
Custom-developed code: Not reported
Public source code: Not reported

Sourcing

How it was built: Not reported
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: Not reported
Privacy Impact Assessment: Not reported
Authorization to Operate: Not reported
Demographic features: Not reported
Training and evaluation data: Not reported
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported