DHS · DHS-2709 · record R1835

Spend Plan Analysis GPT

Department of Homeland Security · FEMA

Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: Not reported
Withheld from public reporting: Not reported

Mission

Topic area: Procurement and Financial Management
Operational functions: No function tag matched Derived by keyword rules; see methodology

Problem the AI is intended to solve

This tool will augment the wider workforce at FEMA to interrogate spend plan data as stored in PBIS/FEMADex to gain quick insights and rapid responses to data calls or requests for information.

Expected benefits

The tool will also allow greater insights for the FEMA leadership to understand where FEMA plans to spend their provided budget authority and where it was actually spent.

System outputs

Leverages Azure Commercial OpenAI within the FEMA system boundary, currently leveraging ChatGPT4o. The tool will provide responses to user queries based on the Spend Plan and Actual execution data.

Technology

AI classification: Agentic AISource: Agentic AI: AI systems that perform tasks or make decisions autonomously with minimal human intervention.
System name(s): Not reported
Custom-developed code: Not reported
Public source code: Not reported

Sourcing

How it was built: Not reported
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: Not reported
Privacy Impact Assessment: Not reported
Authorization to Operate: Not reported
Demographic features: Not reported
Training and evaluation data: Not reported
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported