DHS · DHS-2513 · record R1848

Natural Language Search for Legal Case Management

Department of Homeland Security · ICE

Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: Not reported
Withheld from public reporting: Not reported

Mission

Topic area: Information Technology
Operational functions: Claims and case processing Derived by keyword rules; see methodology

Problem the AI is intended to solve

The AI is intended to solve the problem of Office of the Principal Legal Advisor (OPLA) personnel having to craft complex searches and manually review large volumes of case documents in its OPLA Case Management System to find relevant information.

Expected benefits

The AI-enabled search capabilities will enable Office of the Principal Legal Advisor (OPLA) users to more efficiently search and extract relevant information from the OPLA Case Management System. This enhancement improves efficiency, saves time, and enables OPLA personnel to focus on higher-value tasks, ultimately supporting more effective case management.

System outputs

The outputs of the AI system include generated queries and the corresponding search results. Office of the Principal Legal Advisor personnel use these outputs to review documents and records relevant to their work. The AI does not make legal judgments or case decisions; it helps users find and organize relevant documents, and attorneys remain responsible for interpreting the information and applying the law.

Technology

AI classification: Natural language processingSource: Natural Language Processing: AI that processes, interprets, and shares information in human language.
System name(s): Not reported
Custom-developed code: Not reported
Public source code: Not reported

Sourcing

How it was built: Not reported
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: Not reported
Privacy Impact Assessment: Not reported
Authorization to Operate: Not reported
Demographic features: Not reported
Training and evaluation data: Not reported
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported