EPA · 73 · record R2048
Agency Records Management System
Environmental Protection Agency · OFA
Overview
- Development stage
- DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
- High-impact designation
- Not high-impactSource: c) Not high-impact
- Impact justification
- Not reported
- Start date
- 2023-12-11 (day precision)Source: 12/11/2023 00:00:00
- Withheld from public reporting
- NoSource: a) No
Mission
- Topic area
- Service Delivery
- Operational functions
- FOIA and records management Derived by keyword rules; see methodology
Problem the AI is intended to solve
reduce burden on staff when identifying appropriate records schedules
Expected benefits
cost savings, reducing administrative burden on staff and improving accuracy of records management
System outputs
records schedule prediction
Technology
- AI classification
- Classical / predictive MLSource: Classical/Predictive Machine Learning: Models trained on data to make predictions or classifications based on identified patterns or relatio…
- System name(s)
- Agency Records Management System (ARMS)
- Custom-developed code
- Yes
- Public source code
- Not reported
Sourcing
- How it was built
- Contract and in-houseSource: c) Developed with both contracting and in-house resources
- Vendor (as reported)
- Savan Group
- Vendors (standardized)
- None on the standard list
A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.
Data and privacy
- Involves PII
- Yes
- Privacy Impact Assessment
- Not reported
- Authorization to Operate
- Yes
- Demographic features
- k) None of the above
- Training and evaluation data
- we used a curated set of records to train the model
- Federal Data Catalog
- Not reported
Governance
6 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.
Pre-deployment testingReported in placeSource: a) Yes
AI impact assessmentReported not in placeSource: No
Independent reviewNo answer reported
Ongoing monitoringOther or ambiguous answerSource: Yes – by an agency AI oversight board not directly involved in the AI’s developmentFlag: answer text belongs to a different question
Operator trainingReported in progressSource: b) Establishment of sufficient and periodic training is in-progress
Fail-safeReported in placeSource: a) Yes
Appeal processNo answer reported
User and public consultationReported in placeSource: a) Direct usability testing
Potential impacts and how they were identified
Agency records include all sensitive and non-sensitive information at the agency but ARMS is an internal system so they are not publicly available.