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Snapshot · OMB 2025 inventory · processed Oct 11, 2026
VA · VA-24-4193 · record R2348

Deep-Learning approaches to develop candidate lists of terms for use in text searches

Department of Veterans Affairs · VHA: Veterans Health Administration

Overview

Development stage
DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
High-impact designation
Not high-impactSource: c) Not high-impact
Impact justification
Not reported
Start date
Not reported
Withheld from public reporting
Not reported

Mission

Topic area
Health and Medical
Operational functions
Clinical and medical Derived by keyword rules; see methodology

Problem the AI is intended to solve

The intended use is to increase the comprehensiveness of term lists to be used in text-matching approaches to identifying concepts of interest in free-text medical record notes. Text-matching approaches are an efficient method for identifying text of interest in medical notes. The success of text-matching approaches depends on the quality of term lists used to search for a concept of interest. While humans can generate word lists for text-matching approaches, the generated word lists are likely to be limited and biased by the vocabulary, language habits, population exposure, and local dialects of the human generating the list. Deep learning methods can help to augment candidate term lists to help overcome some of these challenges. Once generated these augmented candidate terms are reviewed by subject matter experts for appropriateness and accuracy of the suggested terms for the concept and use case of interest.

Expected benefits

Here we (1) query pre-trained large language models (e.g., ChatGPT or Llama) through a user interface that allows prompting (such as the OpenAI API or CodeLlama) and/or (2) query word and phrase “embedding” models (e.g., Word2Vec and Phrase2Vec) to expand candidate term lists for review by subject matter experts. Our team has found both approaches effective for expediting the generation of more comprehensive term to concept mappings for use in text-matching algorithms that increase the accuracy of clinical concept extraction. We expect this use of AI to improve initial brainstorming of terms related to a given concept, resulting in a more sensitive approach to finding information of interest in free-text clinical notes. Experience to date has found that this approach enriches term sets in ways that increase sensitivity for identification of text of interest in clinical TIU notes when used in our CLEVER natural language processing pipeline.

System outputs

The outputs of this use of AI is a candidate list of terms related to a concept of interest. This candidate list is combined with suggestions generated by human experts and then these are reviewed by a subject matter expert to generate a final list of terms for use in text-matching algorithms to extract medical record free text mentions of interest. For the pre-trained Large Language model approach, the input is a query prompting for synonyms of terms related to the concept of interest. The output is the answer provided by the LLM, including the suggested candidate terms and the original terms that were stated in the query. For the word and phrase embedding models, the input is an initial list of terms that are relevant to the concept of interest and the output are the suggested candidate terms, ranked by their statistical similarity to the original terms, based on the transformation of a clinical corpus into vector space or an “embedding model”. Regardless of the type of model used, all suggested candidate terms are reviewed by subject matter experts to ensure quality term lists are used in all text searches.

Technology

AI classification
Natural language processingSource: Natural Language Processing: AI that processes, interprets, and shares information in human language.
System name(s)
Not reported
Custom-developed code
Yes
Public source code
github.com ↗

Sourcing

How it was built
Developed in-houseSource: b) Developed in-house
Vendor (as reported)
Not reported
Vendors (standardized)
None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII
Not reported
Privacy Impact Assessment
Not reported
Authorization to Operate
Not reported
Demographic features
Not reported
Training and evaluation data
Not reported
Federal Data Catalog
Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported
AI impact assessmentNo answer reported
Independent reviewNo answer reported
Ongoing monitoringNo answer reported
Operator trainingNo answer reported
Fail-safeNo answer reported
Appeal processNo answer reported
User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported