DOI · DOI-0057 · record R2693

FBMS UPC Chatbot

Department of the Interior · OCIO

Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: Not reported
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Procurement and Financial Management
Operational functions: Chatbot or virtual assistant Derived by keyword rules; see methodology

Problem the AI is intended to solve

An OIG draft finding identified a significant number of purchase requests where the "Other" UPCs were used instead of the IT related UPCs that would trigger an IT Approval. This misclassification undermines OCIO's ability to track IT spending

Expected benefits

DOI staff that initiate purchase requests will interact with the UPC Chatbot Assistant so that the correct UPC code is used especially when planned purchases are IT related.

System outputs

The correct UPC will be provided to the requestor and used on the Purchase Request in FBMS. Longer term solution would be for the auto generation of the Purchase request with the correct UPC pre-populated on the PR. It is also, still imperative that the FBMS user responsible for the PR must also validate the UPC as well as the IT Approver.

Technology

AI classification: Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
System name(s): Not reported
Custom-developed code: No
Public source code: Not reported

Sourcing

How it was built: Not reported
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: No
Demographic features: Not reported
Training and evaluation data: Not reported
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported