DOI · DOI-0020 · record R2725
FOIA Request Lexical Similarity Tool in the Document Review Platform (Term Frequency – Inverse Document Frequency (TF-IDF) - Cosine)
Department of the Interior · SOL
Overview
- Development stage
- DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
- High-impact designation
- Not high-impactSource: c) Not high-impact
- Impact justification
- Not reported
- Start date
- 2023-08-01 (day precision)Source: 8/1/2023
- Withheld from public reporting
- NoSource: a) No
Mission
- Topic area
- Other
- Operational functions
- Document processing and extraction, FOIA and records management Derived by keyword rules; see methodology
Problem the AI is intended to solve
Identifying Similar FOIA Requests
Expected benefits
Identifying requests that are nearly identical assists in reducing the duplication of work. Records that are identical or nearly identical can be deduplicated out or processed in bulk.
System outputs
Percentage similarity between documents. Developed in house selected because this is not an out of the box function available in the document review platform.
Technology
- AI classification
- Natural language processingSource: Natural Language Processing: AI that processes, interprets, and shares information in human language.
- System name(s)
- Not reported
- Custom-developed code
- Yes
- Public source code
- Not reported
Sourcing
- How it was built
- Developed in-houseSource: b) Developed in-house
- Vendor (as reported)
- Not reported
- Vendors (standardized)
- None on the standard list
A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.
Data and privacy
- Involves PII
- No
- Privacy Impact Assessment
- Not reported
- Authorization to Operate
- No
- Demographic features
- k) None of the above
- Training and evaluation data
- FOIA Requests
- Federal Data Catalog
- Not reported
Governance
0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.
Pre-deployment testingNo answer reported
AI impact assessmentNo answer reported
Independent reviewNo answer reported
Ongoing monitoringNo answer reported
Operator trainingNo answer reported
Fail-safeNo answer reported
Appeal processNo answer reported
User and public consultationNo answer reported
Potential impacts and how they were identified
Not reported