TREAS · REQ-2025-02087 · record R2786

AI-assisted Procurement POC

Department of the Treasury · Bureau of the Fiscal Service (BFS)

Overview

Development stage: PilotSource: b) Pilot – The use case has been deployed in a limited test or pilot capacity.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: The tool, once deployed, is only for productivity and does not impact any of the defined high-impact areas
Start date: 2025-05-05 (day precision)Source: 5/5/2025
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Procurement and Financial Management
Operational functions: Search and knowledge retrieval, Procurement and acquisition Derived by keyword rules; see methodology

Problem the AI is intended to solve

Contextual Research (Exploring policies, regulations, trends, and strategic topics). Knowledge Retrieval (Locating known information and presenting or analyzing the information).

Expected benefits

Gathering data for a Prism project. Expected outcomes is to verify the AI Tool is a useful aid in helping Procurement employees enhance identifying adding the correct FAR clauses needed for a procurement action.

System outputs

AI assisted search results from documents and other data

Technology

AI classification: Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
System name(s): Not reported
Custom-developed code: No
Public source code: Not reported

Sourcing

How it was built: Purchased from vendorSource: a) Purchased from a vendor
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: No
Demographic features: k) None of the above
Training and evaluation data: This is a vendor provided tool. We are not able to train the model.
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported