AI Contract Document Toolbox

Overview

Development stage

DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.

High-impact designation

Presumed high-impact, determined notSource: b) Presumed high-impact, but determined not high impact

Impact justification

AI Contract Document Toolbox drafts procurement narratives, supports vendor evaluations, and aids source selection. It offers recommendations but does not approve contracts. Final decisions are made by agency officials using multiple information sources.

Start date

2025-07-01 (day precision)Source: 7/1/2025

Withheld from public reporting

NoSource: a) No

Mission

Topic area

Procurement and Financial Management

Operational functions

Procurement and acquisition Derived by keyword rules; see methodology

Problem the AI is intended to solve

Extensive documentation is required in official contract files when procuring goods and services for agency mission needs. Procurement document drafting is currently largely manual and time-consuming. Further quality reviews of documents add more time to the procurement process and fail to catch some errors.

Expected benefits

Generative AI chat reduces the friction in the procurement process by providing automated assistance with drafting and reviewing documents. Procurement professionals can quickly generate first drafts of procurement documents and then refine according to specific agency needs. Further quality reviews occur more quickly when both AI and government staff vets documents. Further, AI can be instructed to incorporate lessons learned, new procurement policy goals, and detect common errors that have occurred in the past.

System outputs

The AI system generates accurate, contextually relevant, and human readable text outputs based on user input queries and uploaded documents. Its outputs include: Document Summaries., Draft Responses, Content Rewrite, Question-Answer Pairs, Data Extraction, Analysis and Recommendations.

Technology

AI classification

Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).

System name(s)

Not reported

Custom-developed code

Yes

Public source code

Not reported

Sourcing

How it was built

Purchased from vendorSource: a) Purchased from a vendor

Vendor (as reported)

Not reported

Vendors (standardized)

None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII

Yes

Privacy Impact Assessment

www.irs.gov ↗

Authorization to Operate

Yes

Demographic features

k) None of the above

Training and evaluation data

Model trained on a large volume of documents from the Internet (estimated ~ 1 trillion words).

Federal Data Catalog

Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Potential impacts and how they were identified

Not reported