NARA · NARA - 0008 · record R3204

Topic Summarizer and Entity Extraction using AI

National Archives and Records Administration · National Archives & Records Administration (NARA)

Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: 2026-08-01 (day precision)Source: 2026-08-01T00:00:00
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Other
Operational functions: Summarization Derived by keyword rules; see methodology

Problem the AI is intended to solve

The AI is intended to solve the problem of unsearchable digital collections caused by massive descriptive backlogs, automating the creation of metadata for billions of digital objects to ensure they are immediately discoverable and understandable for the public without years of manual archival processing.

Expected benefits

NARA plans to use AI to automatically create descriptions for its digital objects. This will free up archivists' time and make it easier for people to find and understand the digital materials in NARA's system.

System outputs

This AI use case will output enriched metadata making NARA's digital assets more accessible and easier to manage.

Technology

AI classification: Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
System name(s): Not reported
Custom-developed code: Yes
Public source code: Not reported

Sourcing

How it was built: Developed in-houseSource: b) Developed in-house
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: No
Demographic features: k) None of the above
Training and evaluation data: Not reported
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported