DOE · DOE-464 · record R3336

Hanford Popfon Search

Department of Energy · RL - Hanford - Richland Operations Office - Hanford (EM)

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Overview

Development stage: RetiredSource: d) Retired – The use case was reported in the agency’s prior year’s inventory, but its development and/or use has since been discontinued.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: See question 7 - use case retired.
Start date: Not reported
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Not reported
Operational functions: No function tag matched Derived by keyword rules; see methodology

Problem the AI is intended to solve

Not reported

Expected benefits

The purpose of the Hanford Popfon Search is to provide similar functionality to our employee look-up application without needing multiple applications. The benefits of the AI are that there is a single interface with multiple uses and the previous application, which is older in architecture, can be retired, providing a safer, more secure, and cost effective alternative. Additionally, users can ask questions in natural language instead of needing to input specific search criteria.

System outputs

The system outputs text respones from user prompts requesting information on grounded data related to employee contact and organization information

Technology

AI classification: Not reported
System name(s): Microsoft Azure OpenAI
Custom-developed code: Yes
Public source code: Not reported

Sourcing

How it was built: Not reported
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: Yes
Demographic features: Not reported
Training and evaluation data: Our Data does not train the models.
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported