DOE · DOE-574 · record R3430

M365 Copilot

Department of Energy · LANL - Los Alamos National Lab (LAFO)

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Overview

Development stage: PilotSource: b) Pilot – The use case has been deployed in a limited test or pilot capacity.
High-impact designation: Presumed high-impact, determined notSource: b) Presumed high-impact, but determined not high impact
Impact justification: The M365 Copilot and it's variants are integrated into all LANL collaboration and productivity services within M365 including email and Teams.
Start date: 2025-07-01 (day precision)Source: 2025-07-01T00:00:00
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Other
Operational functions: Software development assistance Derived by keyword rules; see methodology

Problem the AI is intended to solve

Collaboration and Productivity improvements

Expected benefits

Automation of routine tasks such as email drafting, meeting summaries, and document generation. Improved efficiency in the use of mundane tasks.

System outputs

Contextual responses, action results, agentic orchestration for Copilot Studio, apply templates, and a host of outputs depending on the M365 App it is being used with.

Technology

AI classification: Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
System name(s): M365 Copilot
Custom-developed code: No
Public source code: Not reported

Sourcing

How it was built: Purchased from vendorSource: a) Purchased from a vendor
Vendor (as reported): Microsoft
Vendors (standardized): Microsoft

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: Yes
Demographic features: k) None of the above
Training and evaluation data: Pre-trained on public and licensed data but NOT retrained in the GCC content. The latest trainded data for the LLM was October 2023.
Federal Data Catalog: Not reported

Governance

8 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingReported in placeSource: a) Yes

AI impact assessmentReported in progressSource: b) In-progress

Independent reviewReported in progressSource: d) In-progress

Ongoing monitoringReported in placeSource: a) Yes, sufficient monitoring protocols have been established

Operator trainingReported in placeSource: a) Yes, sufficient and periodic training has been established

Fail-safeReported in placeSource: a) Yes

Appeal processNot applicableSource: b) Not applicable

User and public consultationOther or ambiguous answerSource: d) Other

Potential impacts and how they were identified

M365 Copilot and it's variants are collaboration, productivity, and coding tools that will provide efficiency and speed to the delivery of common work tasks.