DOE · DOE-709 · record R3565

AI-Form and Questionnaire Assistant

Department of Energy · SRS - ESB - Savannah River Site - Enterprise System Boundary (SRFO)

Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: This AI use case does not significantly affect legal, material, or binding rights or critical access to services. It is focused on enhancing the completion of standard forms and questionnaires, and does not involve decisions with legal, material, bin
Start date: 2024-10-01 (day precision)Source: 2024-10-01T00:00:00
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Administrative Functions
Operational functions: No function tag matched Derived by keyword rules; see methodology

Problem the AI is intended to solve

"To automate and enhance the completion of standard forms and questionnaires used onsite at SRNS. This AI aims to reduce time, effort, errors, and enhance context understanding, consistent formatting, and independent outputs from the system."

Expected benefits

Reduced development time, reduced errors and rework, better context understanding, and improved standardization and formatting, reducing time spent on forms by half.

System outputs

"The AI system outputs draft forms and questionnaires which need to be reviewed and corrected by users."

Technology

AI classification: Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
System name(s): Not reported
Custom-developed code: Not reported
Public source code: Not reported

Sourcing

How it was built: Developed in-houseSource: b) Developed in-house
Vendor (as reported): SRNS - OT In House Staff
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: Not reported
Privacy Impact Assessment: Not reported
Authorization to Operate: Not reported
Demographic features: Not reported
Training and evaluation data: Not reported
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported