HHS · no agency ID · record R0991

Data Management and Sharing Plans - Assistant Review Tool

Department of Health and Human Services · HHS/NIH

Overview

Development stage: DeployedSource: c) Deployed – The use case is being actively authorized or utilized to support the functions or mission of an agency.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: 2024-10 (month precision)Source: Oct-24
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Administrative Functions
Operational functions: No function tag matched Derived by keyword rules; see methodology

Problem the AI is intended to solve

This tool uses NLP to identify the areas in the grant application that deal with the Data Management and Sharing Plan (DMSP). It is designed to assist the reviewer in determining whether the application meets the NIH Data Management and Sharing requirement.

Expected benefits

This tool improves productivity and efficiency by streamlining the process and pre-processing the DMS plan against a checklist. It assists the reviewer in their task. The reviewer makes the final determination based on the results and the text of the application.

System outputs

The tool provides answers for the DMS plan PO checklist.

Technology

AI classification: Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
System name(s): Not reported
Custom-developed code: Yes
Public source code: Not reported

Sourcing

How it was built: Developed in-houseSource: b) Developed in-house
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: No
Privacy Impact Assessment: Not reported
Authorization to Operate: No
Demographic features: k) None of the above
Training and evaluation data: Leverages NIH application data from IRDB.
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported