PDF information extraction for 889 Forms

Overview

Development stage

PilotSource: b) Pilot – The use case has been deployed in a limited test or pilot capacity.

High-impact designation

Not high-impactSource: c) Not high-impact

Impact justification

Not reported

Start date

2025-04 (month precision)Source: Apr-25

Withheld from public reporting

NoSource: a) No

Mission

Topic area

Administrative Functions

Operational functions

Document processing and extraction Derived by keyword rules; see methodology

Problem the AI is intended to solve

Document processing and extraction of text from required 889 compliance forms (PDFs and/or image files) into a searchable cloud-based database. Eliminating manual data entry and providing a more transparent log of compliance related information in a repository for users to check, verify, and review.

Expected benefits

The expected benefits include greater transparency regarding vendor compliance. Users have an easier way to look up and view vendor information across the center to eliminate duplicate request for vendor compliance. Users and staff will save time and potentially have less human error compared to manual data entry.

System outputs

The 889 Document Processor is an Optical Character Recognition (OCR) model built using Microsoft AI Builder. The 889 Form Repository applies a Power Automate Flow, which triggers when a user uploads an 889 Form into the repository (SharePoint Library), applying the 889 Document Processor to read and recognize the text on the form (both print or handwritten) and extracts the text into a formatted SharePoint list.

Technology

AI classification

Computer visionSource: Computer Vision: AI that processes and interprets visual data (e.g., images and videos).

System name(s)

Not reported

Custom-developed code

No

Public source code

Not reported

Sourcing

How it was built

Developed in-houseSource: b) Developed in-house

Vendor (as reported)

Not reported

Vendors (standardized)

None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII

No

Privacy Impact Assessment

Not reported

Authorization to Operate

No

Demographic features

k) None of the above

Training and evaluation data

Not reported

Federal Data Catalog

Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Potential impacts and how they were identified

Not reported