HHS · no agency ID · record R1013

Portfolio analysis and grant summarizing program

Department of Health and Human Services · HHS/NIH

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Overview

Development stage: In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.
High-impact designation: Not high-impactSource: c) Not high-impact
Impact justification: Not reported
Start date: Not reported
Withheld from public reporting: NoSource: a) No

Mission

Topic area: Administrative Functions
Operational functions: Summarization Derived by keyword rules; see methodology

Problem the AI is intended to solve

Extracts specific information from hundreds of grant applications in a consistent reproducable way

Expected benefits

This AI program automates the process of analyzing text from a few to many hundreds of grants using a custom prompt and an Azure OpenAI models

System outputs

It dynamically identifies columns containing text for analysis, intelligently groups related data, and sends it to the AI for processing, one grant at a time and ensures reproducible output. The results are then saved back to a new Excel file, providing a clear and auditable trail of the analysis. This tool allows for AI assisted portfolio analysis.

Technology

AI classification: Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).
System name(s): Not reported
Custom-developed code: Not reported
Public source code: Not reported

Sourcing

How it was built: Not reported
Vendor (as reported): Not reported
Vendors (standardized): None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII: Not reported
Privacy Impact Assessment: Not reported
Authorization to Operate: Not reported
Demographic features: Not reported
Training and evaluation data: Not reported
Federal Data Catalog: Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Pre-deployment testingNo answer reported

AI impact assessmentNo answer reported

Independent reviewNo answer reported

Ongoing monitoringNo answer reported

Operator trainingNo answer reported

Fail-safeNo answer reported

Appeal processNo answer reported

User and public consultationNo answer reported

Potential impacts and how they were identified

Not reported