Assessment Inventory and Monitoring (AIM) Chatbot

Overview

Development stage

In development or acquisitionSource: a) Pre-deployment – The use case is in a development or acquisition status.

High-impact designation

Not high-impactSource: c) Not high-impact

Impact justification

Not reported

Start date

Not reported

Withheld from public reporting

NoSource: a) No

Mission

Topic area

Service Delivery

Operational functions

Chatbot or virtual assistant, Summarization, Search and knowledge retrieval Derived by keyword rules; see methodology

Problem the AI is intended to solve

The AIM program provides access to data from 73,000+ monitoring locations and offers tools, guidance, and workflows to support BLM staff in structured, repeatable data collection and application. While resources enhance decision-making, their volume makes discovery and use challenging, often requiring AIM team support. To streamline access, we propose a Retrieval-Augmented Generation (RAG) chatbot that uses AI to summarize documents and tools via metadata and embedded PDFs, enabling natural language queries. This will help users quickly identify and apply resources relevant to their workflows, reduce manual search time, and improve access to credible scientific evidence for decision-making. The chatbot will also free AIM staff to focus on advanced analysis by handling basic inquiries, increasing efficiency and capacity for both users and the Bureau.

Expected benefits

Data collected under the AIM program are made available for both internal BLM use in decision making and public consumption.

System outputs

Text-based recommendations based on internal guidance documents, monitoring methodologies, and example uses case pertaining to monitoring. The outputs direct the users that the AI responses are strictly for information gathering purposes.

Technology

AI classification

Generative AISource: Generative AI: AI that generates new or synthetic content (e.g., images, videos, audio, text, code).

System name(s)

Not reported

Custom-developed code

No

Public source code

Not reported

Sourcing

How it was built

Not reported

Vendor (as reported)

Not reported

Vendors (standardized)

None on the standard list

A vendor is the supplier named by the agency. It does not identify the underlying model or AI technology.

Data and privacy

Involves PII

No

Privacy Impact Assessment

Not reported

Authorization to Operate

No

Demographic features

Not reported

Training and evaluation data

Not reported

Federal Data Catalog

Not reported

Governance

0 of 8 minimum-practice questions answered. A blank answer means the agency reported nothing; it does not mean the practice is absent.

Potential impacts and how they were identified

Not reported