Governance and accountability

Governance evidence

What agencies reported about the OMB M-25-21 minimum practices for high-impact AI. This is a disclosure analysis, not an audit, a compliance finding or an official assessment. An unanswered question is missing evidence, not evidence that a safeguard is absent.

Governance report

Practice-by-practice evidence

Denominator: 35 records · all use cases in the current filter

Reported in placeReported in progressNot applicablePrecluded by law or guidanceOther or ambiguous answerNo answer reported

Pre-deployment testing

Pre-deployment testing
Reported in place: 4 (11.4%)Pre-deployment testing
Reported in progress: 3 (8.6%)Pre-deployment testing
No answer reported: 28 (80.0%)

AI impact assessment

AI impact assessment
Reported in place: 3 (8.6%)AI impact assessment
Reported in progress: 4 (11.4%)AI impact assessment
No answer reported: 28 (80.0%)

Independent review

Independent review
Reported in place: 3 (8.6%)Independent review
Reported in progress: 4 (11.4%)Independent review
No answer reported: 28 (80.0%)

Ongoing monitoring

Ongoing monitoring
Reported in place: 4 (11.4%)Ongoing monitoring
Reported in progress: 3 (8.6%)Ongoing monitoring
No answer reported: 28 (80.0%)

Operator training

Operator training
Reported in place: 3 (8.6%)Operator training
Reported in progress: 4 (11.4%)Operator training
No answer reported: 28 (80.0%)

Fail-safe

Fail-safe
Reported in place: 3 (8.6%)Fail-safe
Reported in progress: 3 (8.6%)Fail-safe
Not applicable: 1 (2.9%)Fail-safe
No answer reported: 28 (80.0%)

Appeal process

Appeal process
Reported in place: 2 (5.7%)Appeal process
Reported in progress: 3 (8.6%)Appeal process
Not applicable: 1 (2.9%)Appeal process
Precluded by law or guidance: 1 (2.9%)Appeal process
No answer reported: 28 (80.0%)

User and public consultation

User and public consultation
Reported in place: 2 (5.7%)User and public consultation
Reported in progress: 4 (11.4%)User and public consultation
Other or ambiguous answer: 1 (2.9%)User and public consultation
No answer reported: 28 (80.0%)

Practice	In scope	In place	In progress	N/A	Precluded or waived	Other	No answer	Answered	In place of applicable
Pre-deployment testing	35	4	3	0	0	0	28	20%	11% of 35
AI impact assessment	35	3	4	0	0	0	28	20%	9% of 35
Independent review	35	3	4	0	0	0	28	20%	9% of 35
Ongoing monitoring	35	4	3	0	0	0	28	20%	11% of 35
Operator training	35	3	4	0	0	0	28	20%	9% of 35
Fail-safe	35	3	3	1	0	0	28	20%	9% of 34
Appeal process	35	2	3	1	1	0	28	20%	6% of 33
User and public consultation	35	2	4	0	0	1	28	20%	6% of 35

Answered = records with any answer ÷ records in scope. In place of applicable = reported in place ÷ (in scope minus not applicable, precluded and waived). Unanswered records stay in that denominator, so the rate is a lower bound on reported evidence, not an estimate of real practice.

Agency-by-safeguard heatmap

Cell: share reported in place, among applicable recordsIn place Answered

Agency by governance practice
	Testing	Impact assess.	Indep. review	Monitoring	Training	Fail-safe	Appeal	Consultation	n
VA	–	–	–	–	–	–	–	–	12
DOJ	0%	0%	0%	0%	0%	0%	0%	0%	7
DHS	43%	29%	29%	43%	29%	33%	20%	29%	7
HHS	–	–	–	–	–	–	–	–	3
TREAS	–	–	–	–	–	–	–	–	2
SSA	50%	50%	50%	50%	50%	50%	50%	0%	2
DOI	–	–	–	–	–	–	–	–	1
NARA	–	–	–	–	–	–	–	–	1

Hatched cells: the agency answered nothing for that practice, so there is no evidence either way. Compare agencies with care: each agency is one reporting unit, and portfolios differ in size and type.

Records requiring further investigation

32 records with at least one practice unanswered or in progressOpen in explorer

Use case	Stage	Test	AIA	Review	Monitor	Train	Fail-safe	Appeal	Consult
Verification Match Model DHS · DHS-2384	Deployed	Reported in place	Reported in progress	Reported in progress	Reported in place	Reported in progress	Reported in place	Reported in place	Reported in progress
Automated Name and Date of Birth (DOB) Harvesting Service DHS · DHS-180	Deployed	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Palantir (via access to external state LE system) DOJ · DOJ-0025	Deployed	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress
Medical Claims Adjudication DOJ · DOJ-0156	Deployed	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress
Truview DOJ · DOJ-0168	Deployed	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress	Reported in progress
Modernized Development Worksheet (MDW) SSA · R3099	Deployed	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Integrate Word Processor AI for Digitalization TREAS · TREAS-IRS-64	Deployed	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Automated Claims Processing VA · VA-24-1938	Deployed	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Automated Decision Support VA · VA-24-4722	Deployed	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
CHAMPVA Automation VA · VA-25-967	Deployed	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Medallia Software as a Service (SaaS) - VSignals and ESignals VA · VA-24-954	Deployed	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Digital Records Manager (DRM) User Assistance Chatbot DHS · DHS-2423	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Natural Language Search for Legal Case Management DHS · DHS-2513	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Case Processing Improvements in FDNS-DS NexGen DHS · DHS-17	Retired	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Aveva Predictive Analytics (APA) DOI · DOI-0058	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Operational Planning Analytics Risk Management Solution (OPARMS) DOJ · DOJ-0024	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Enabling eDiscovery Platform AI DOJ · DOJ-0301	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Case Management System Integration DOJ · DOJ-0318	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
AI-Enabled Workflow Automation DOJ · DOJ-0335	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Case Management Tool Case Creation & Automation HHS · R0812	Pilot	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Resources to Assist the Advisory Board In Identifying AI Tools for Use In An Adjudication Environment HHS · R0815	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Medical records summarization HHS · R0885	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Create an AI based knowledge articles user interface for working with CRG documents NARA · NARA - 0009	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
AI Use Case Review and Evaluation Workflow TREAS · 31	Pilot	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Claims Processing Automation Quality Auditor POC VA · VA-25-1930	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Benefits Contention Classification Model VA · VA-25-4147	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Smart Pension Automation VA · VA-25-3480	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Predictive Claims Processing Capability POC VA · VA-25-393	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
AICES VA · VA-25-5578	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Claims Adjudication and Financial Decision-Making VA · VA-25-3573	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Smart Claim Check VA · VA-25-1348	Pre-deployment	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported
Patient Care Services Integration Platform (PCSIP) VA · VA-24-421	Pilot	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported	No answer reported

Unanswered analytical questions

Generated from the data; for follow-up with agencies

VA designated 9 use cases high-impact but answered none of the minimum-practice questions for any of them. Were the practices assessed, and where is that recorded?
4 high-impact use cases are reported as deployed while their AI impact assessment is reported in progress. Was deployment authorised before the assessment was complete?
1 high-impact use cases mark an appeal process as not applicable. On what basis was each individual outcome judged not contestable?
4 high-impact use cases report using PII but give no link to a Privacy Impact Assessment. Is a PIA published elsewhere?

These are questions the inventory raises but cannot answer. They are not findings of non-compliance.