Governance and accountability
Governance evidence
What agencies reported about the OMB M-25-21 minimum practices for high-impact AI. This is a disclosure analysis, not an audit, a compliance finding or an official assessment. An unanswered question is missing evidence, not evidence that a safeguard is absent.
Practice-by-practice evidence
Denominator: 86 records · all use cases in the current filterReported in placeReported in progressNot applicableOther or ambiguous answerNo answer reported
Pre-deployment testing
Pre-deployment testing
Reported in place: 5 (5.8%)Pre-deployment testing
Reported in progress: 2 (2.3%)Pre-deployment testing
No answer reported: 79 (91.9%)
86Reported in place: 5 (5.8%)Pre-deployment testing
Reported in progress: 2 (2.3%)Pre-deployment testing
No answer reported: 79 (91.9%)
AI impact assessment
AI impact assessment
Reported in place: 3 (3.5%)AI impact assessment
Reported in progress: 4 (4.7%)AI impact assessment
No answer reported: 79 (91.9%)
86Reported in place: 3 (3.5%)AI impact assessment
Reported in progress: 4 (4.7%)AI impact assessment
No answer reported: 79 (91.9%)
Independent review
Independent review
Reported in place: 3 (3.5%)Independent review
Reported in progress: 4 (4.7%)Independent review
No answer reported: 79 (91.9%)
86Reported in place: 3 (3.5%)Independent review
Reported in progress: 4 (4.7%)Independent review
No answer reported: 79 (91.9%)
Ongoing monitoring
Ongoing monitoring
Reported in place: 3 (3.5%)Ongoing monitoring
Reported in progress: 4 (4.7%)Ongoing monitoring
No answer reported: 79 (91.9%)
86Reported in place: 3 (3.5%)Ongoing monitoring
Reported in progress: 4 (4.7%)Ongoing monitoring
No answer reported: 79 (91.9%)
Operator training
Operator training
Reported in place: 3 (3.5%)Operator training
Reported in progress: 3 (3.5%)Operator training
Other or ambiguous answer: 1 (1.2%)Operator training
No answer reported: 79 (91.9%)
86Reported in place: 3 (3.5%)Operator training
Reported in progress: 3 (3.5%)Operator training
Other or ambiguous answer: 1 (1.2%)Operator training
No answer reported: 79 (91.9%)
Fail-safe
Fail-safe
Reported in place: 2 (2.3%)Fail-safe
Reported in progress: 3 (3.5%)Fail-safe
Not applicable: 2 (2.3%)Fail-safe
No answer reported: 79 (91.9%)
86Reported in place: 2 (2.3%)Fail-safe
Reported in progress: 3 (3.5%)Fail-safe
Not applicable: 2 (2.3%)Fail-safe
No answer reported: 79 (91.9%)
| Practice | In scope | In place | In progress | Not in place | N/A | Precluded or waived | Other | No answer | Answered | In place of applicable |
|---|---|---|---|---|---|---|---|---|---|---|
| Pre-deployment testing | 86 | 5 | 2 | 0 | 0 | 0 | 0 | 79 | 8% | 6% of 86 |
| AI impact assessment | 86 | 3 | 4 | 0 | 0 | 0 | 0 | 79 | 8% | 3% of 86 |
| Independent review | 86 | 3 | 4 | 0 | 0 | 0 | 0 | 79 | 8% | 3% of 86 |
| Ongoing monitoring | 86 | 3 | 4 | 0 | 0 | 0 | 0 | 79 | 8% | 3% of 86 |
| Operator training | 86 | 3 | 3 | 0 | 0 | 0 | 1 | 79 | 8% | 3% of 86 |
| Fail-safe | 86 | 2 | 3 | 0 | 2 | 0 | 0 | 79 | 8% | 2% of 84 |
| Appeal process | 86 | 2 | 2 | 0 | 3 | 0 | 0 | 79 | 8% | 2% of 83 |
| User and public consultation | 86 | 3 | 2 | 0 | 0 | 0 | 2 | 79 | 8% | 3% of 86 |
Answered = records with any answer ÷ records in scope. In place of applicable = reported in place ÷ (in scope minus not applicable, precluded and waived). Unanswered records stay in that denominator, so the rate is a lower bound on reported evidence, not an estimate of real practice.
| Testing | Impact assess. | Indep. review | Monitoring | Training | Fail-safe | Appeal | Consultation | n | |
|---|---|---|---|---|---|---|---|---|---|
| HHS | – | – | – | – | – | – | – | – | 37 |
| DHS | 43% | 14% | 14% | 14% | 29% | 17% | 20% | 29% | 7 |
| VA | – | – | – | – | – | – | – | – | 6 |
| TREAS | – | – | – | – | – | – | – | – | 6 |
| DOJ | 0% | 0% | 0% | 0% | 0% | 0% | 0% | 0% | 5 |
| STATE | – | – | – | – | – | – | – | – | 5 |
| USDA | – | – | – | – | – | – | – | – | 4 |
| NTSB | – | – | – | – | – | – | – | – | 2 |
| NASA | – | – | – | – | – | – | – | – | 2 |
| DOT | – | – | – | – | – | – | – | – | 2 |
| DOE | – | – | – | – | – | – | – | – | 2 |
| SEC | – | – | – | – | – | – | – | – | 1 |
| HUD | – | – | – | – | – | – | – | – | 1 |
| FDIC | – | – | – | – | – | – | – | – | 1 |
| DOL | 100% | 100% | 100% | 100% | 0% | 0% | 100% | 0% | 1 |
| FERC | 100% | 100% | 100% | 100% | 100% | 100% | 0% | 100% | 1 |
| SSA | – | – | – | – | – | – | – | – | 1 |
| FTC | – | – | – | – | – | – | – | – | 1 |
| NARA | – | – | – | – | – | – | – | – | 1 |
Hatched cells: the agency answered nothing for that practice, so there is no evidence either way. Compare agencies with care: each agency is one reporting unit, and portfolios differ in size and type.
Records requiring further investigation
83 records with at least one practice unanswered or in progressOpen in explorer| Use case | Stage | Test | AIA | Review | Monitor | Train | Fail-safe | Appeal | Consult |
|---|---|---|---|---|---|---|---|---|---|
| Babel DHS · DHS-185 | Deployed | Reported in place | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in place | Other or ambiguous answer |
| CBP Translate DHS · DHS-2388 | Deployed | Reported in place | Reported in progress | Reported in progress | Reported in progress | Reported in place | Not applicable | Not applicable | Reported in place |
| Translation and Transcription for Investigative Data DHS · DHS-2427 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| CBP Careers Bot - Leo DHS · DHS-2366 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| CBP Employee Experience DHS · DHS-2373 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Automated Detection of Personally Identifiable Information (PII) in Cybersecurity Data DHS · DHS-4 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Scalable, Efficient and Accelerated Causal Reasoning Operators, Graphs and Spikes for Earth and Embedded Systems (SEA-CROGS) DOE · DOE-355 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Financial and Cryptocurrency Analysis: Federal Partner DOJ · DOJ-0083 | Deployed | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress |
| Financial and Cryptocurrency Analysis: Commercial Solution DOJ · DOJ-0084 | Deployed | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress | Reported in progress |
| Human Language Extraction and Translation Technology DOJ · DOJ-0127 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Speech to Text Managed Service - Voice Transcription to Text DOJ · DOJ-0193 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Community Engagement Chat Bot DOT · DOT-1000074 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Word Cloud FTC · FTC-0004 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| emPOWER AI HHS · R0630 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Sidekick Comms bot Offering User-friendly Tips (SCOUT) HHS · R0652 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| EDAV Azure DataFactory - Pipeline failure Analysis HHS · R0671 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| 1CDP (SEDRIC) AIP for Advanced Foodborne Outbreak Investigation (AI Summarization and Receipt Reading) HHS · R0672 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| NCIRD SmartFind ChatBots - Public and Internal HHS · R0675 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| DHDSP NOFO Technical Assistance Chatbot HHS · R0690 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| CMS Labor Analysis Wizard (CLAW) HHS · R0753 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| AI Workspace HHS · R0755 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Analytics-Driven Supplement Evaluation (ASE) HHS · R0818 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Renamed: FAR-based Facility Signal Detection Tool
Previously: Post-market Surveillance Reports Signal Detection and Cluster Analysis. HHS · R0819 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| MedWatch Dashboard HHS · R0820 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Quality Surveillance Dashboard (QSD) HHS · R0821 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Renamed: Application References
Previously: Application-DMF Reference HHS · R0823 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Renamed: Extracting DMF Facilities from unstructured documents
Previously: DMF (Drug Master File) Facilities HHS · R0824 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Renamed: Information Visualization Platform (InfoViP) to Support Analysis of FAERS safety reports
Previously: Information Visualization Platform (InfoViP) to Support Analysis of adverse event reports HHS · R0825 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| CDER Publications HHS · R0836 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Creating a development network HHS · R0838 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Use case package 1: Empirical application of the Sentinel EHR and claims Data Partner network to address ARIA insufficient inferential requests (UC1) HHS · R0844 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| CI5: Development and refinement of toolkits for routine use in the EHR and claims Data Partner network HHS · R0845 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Use case package 2 (UC2): Empirical application of the Sentinel EHR and claims Data Partner network to enhance ARIA insufficient inferential requests and atypical descriptive requests HHS · R0846 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| FE5: Incorporate a range of frequently used engineering features from EHRs into the Sentinel common data model in the Sentinel EHR and claims linked Data Partner network HHS · R0847 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Develop an empirical algorithm to automate negative control identification in Sentinel System using the “Data-driven Automated Negative Control Estimation (DANCE)” algorithm HHS · R0848 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Support tools that can be used in conjunction with Electronic Health Record (EHR) data, such as machine learning and natural language processing (NLP), and the use of Artificial Intelligence (AI) chart review tools HHS · R0849 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Sentinel System Task Order to address an Emerging Safety Need HHS · R0850 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| ChatBot for Safety Reporting Portal Adverse Events and Product problems submissions HHS · R0875 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Electronic translational services for regulatory documents for articles offered for import HHS · R0879 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| NCI-DOE Collaboration, MOSSAIC project (Modeling Outcomes using Surveillance Data and Scalable AI for Cancer) HHS · R0927 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| SRDMS NLP COI HHS · R0941 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Ask Aithena HHS · R0984 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| GrantSolutions Text Analyzer Tool HHS · R1031 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Automated Draft Narrative Reports
Previously "Automating Draft Counterparty Credit Narrative Reports"; have since expanded to general enterprise use. HUD · HUD-2024-003 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| NextGen Advanced Methods: ATCSCC Webinar Speech2Text and Analysis NASA · NASA-25 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| NextGen Data Analytics: Letters of Agreement NASA · NASA-26 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Using Natural Language Processing Techniques to Search and Analyze Certain Filings SEC · SEC-23 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Customer Insight Tool SSA · R3110 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Within Grade Increase Data Extraction Automation STATE · R3222 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| DS-5528 Promissory Note Automation STATE · R3223 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Natural Language Processing (NLP) for Foreign Assistance Appropriations Analysis STATE · R3237 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| FA.gov PII Picker STATE · R3239 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Integrated Country Strategy (ICS) Turbo STATE · R3240 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| SBSE - Payments Topics Chatbot TREAS · TREAS-01 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| DATA Act Bot for Procurement Data Matching TREAS · TREAS-17 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Taxpayer Services Chatbot TREAS · TREAS-24 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Tax Disclosure Text Clustering TREAS · TREAS-98 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Employee Retention Credit Text Clustering TREAS · TREAS-99 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Repair Spend USDA · USDA-001 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| NAL Automated Indexing USDA · USDA-003 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Democratizing Data USDA · USDA-009 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| TERA Memorandum Automation VA · VA-24-2430 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| National Training Team | Schools — FAQ Gen AI Dashboard VA · VA-24-2184 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Medallia Software as a Service (SaaS) - VSignals and ESignals VA · VA-24-954 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| ReflexAI VA · VA-24-2348 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Limited Use of Azure Speech Services in PETALS Platform VA · VA-24-913 | Deployed | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Use of developed ML techniques to parse opensource text-based information. DOE · DOE-359 | Pre-deployment | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Chatbot to Answer Internal Employee Policy Queries DOJ · DOJ-0316 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Human Resources Policy Manual (HRPM) LLM Document Search DOT · DOT-1000053 | Pre-deployment | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Trust Document Entity Extraction FDIC · FDIC – 52 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| RAPID Analysis of Policy and Program Documents (RAPID) HHS · R0650 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| School LLM initial abstract review process HHS · R0668 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| DLS AI Assistant tool HHS · R0692 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| AI Agent Orchestrator POC HHS · R0790 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Automated approaches to analyzing scientific topics HHS · R0957 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| MirBot HHS · R0982 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| OSPIDA RPAB Scientific Coding Assistance Tool (CAT) HHS · R0998 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| EOP 42 Search PoC using AI Based Semantic Search NARA · NARA - 0010 | Pre-deployment | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Voice to text transcription NTSB · NTSB-0001 | Pilot | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
| Semantic Similarity Text Search NTSB · NTSB-0002 | Pre-deployment | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported | No answer reported |
Showing 80 of 83, deployed first.
Unanswered analytical questions
Generated from the data; for follow-up with agencies- 4 high-impact use cases are reported as deployed while their AI impact assessment is reported in progress. Was deployment authorised before the assessment was complete?
- 2 high-impact use cases mark an appeal process as not applicable. On what basis was each individual outcome judged not contestable?
- 3 high-impact use cases report using PII but give no link to a Privacy Impact Assessment. Is a PIA published elsewhere?
- 2 governance answers are ambiguous (for example, an answer option from a different question). What did the agency intend?
These are questions the inventory raises but cannot answer. They are not findings of non-compliance.